Office Manager and Business Support Assistant

Job Title: Office Manager and Business Support Assistant
Location:  Newcastle  

About us:

Founded in 2019, we are a rapidly growing digital transformation company, committed to delivering strategic change & solutions for our clients.

We listen, we work collaboratively, and we deliver value.

We also believe culture is a very special thing and place it at the core of everything we do. It enables our mob members to thrive personally & professionally and ensures the highest quality of service to our clients.

As our Office Manager & Business Support Assistant you will:

  • Be the Office Manager for our Hub in Newcastle, providing: –
    • The first point of contact for all Hub related activities enquiries and planning.
    • Be responsible for managing the relationship with our Hub provider (Toffee Factory)
    • Ensure the Hub is stocked and kept appropriately functional.
    • Liaise with the Hub facilities staff to ensure cleaning is up to standard.
  • Be responsible for PA duties for our Chief Executive Officer and the Business Development Lead. Including diary, mailbox, and expenses management
  • You will be responsible for the organisation and logistics of our company-wide events. Accountable for ensuring all the travel and accommodation are booked.
  • Be responsible for the key logistical partners, such as Hotels. Ensuring we have appropriate and commercial, and logistically beneficial relationships.
  • Provide secretarial support for critical meetings such as Board, including providing post-meeting actions and minutes within the timeframe required.
  • Be responsible for administering our onboarding process; this will include
    • ordering merchandise
    • onboarding our new employees onto key systems and programs.
    • Ensuring new mob members have gone through our disclosure checks.
    • Onboarding of new starters on our PHI programs such as BUPA and YuLife.
  • Work with our wider operations team to proactively identify improvements to the processes within whyaye, focused on driving automation and simplification where appropriate and possible.
  • Be able to shape & own your development plan to make exciting things happen by utilising the personal development coaches within whyaye
  • Be proficient in standard software packages such as Office 365 and, if possible, standard People tooling and ServiceNow.

For this role, we are looking for someone trustworthy and organised, able to adapt and develop with our growing business. You will be comfortable in saying no when appropriate and be diplomatic and outcome orientated. Also, you will definitely be looking to help and support all our mob members to add Yay into their day.

 

Benefits:

Now this is a 2 way thing so here’s what we can offer you in return:

  • Competitive salary
  • Unlimited holidays
  • High pension contribution
  • Health Insurance
  • Career Development
  • Remote working  & Flexible working
  • A strong culture and a whole lot of fun along the way!

If you want to be part of a fast-growing company who are collaborative, non-hierarchical and people focussed, who thrive on infectious energy and encourages everyone to reach their full potential then apply now!

One final point: As you will be required to work regularly from our homely Hub in Newcastle, you must live in commutable distance. Sorry to those who live further afield…

Our Application Process

Transparency is part of our values and we ensure that is fully instilled in our recruitment process the whole way through. We like to keep in regular contact with our candidates, so you know exactly where you’re at and what the next steps are.

1

We look through every CV that we receive and if we think you’re a good fit, you’ll be invited to a first stage chat with Nige ‘The Organiser’.

2

We then follow up with a second informal interview with another mob member which dives a bit more into cultural fit and gives you the opportunity to learn more about our other service offerings.

3

We normally then have one final interview with another member of the team.

4

The last stage is to send the official offer to become a whyayer!

Apply for

Office Manager and Business Support Assistant

    Please note: Sometimes we will not be able to offer roles straight away but will add you to our pipeline and will let you know as soon as an opportunity presents itself.


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